Since the day I started High School, I began to have tons of things to do. Even if I planned my day in one day or another, endless tasks filled my calendar and tested my nerves. Nevertheless, I can proudly say that I managed to survive even when buried in work. I achieved the goals I set at the beginning of this semester, for example, by managing my time successfully.
How can you organize your time effectively?
- I wrote a To-Do-List where I listed all the things according to priority. I also grouped the tasks according to the category, creating sublists of a particular area. This step can be done on paper but there are also a lot of apps that help you and work for you, such as Todoist or Remember the Milk. Every morning I reviewed the tasks of the day and consequently organized my time.
- I created a daily, weekly or monthly plan to organize my schedule and set up deadlines. I wrote down appointments, classes, meetings, training sessions, … This way I knew when I should end the tasks and when take action in order to move forward my following projects. This approach helped me to maintain focus on daily jobs and long term goals at the same time and allowed me to have always a plan for the next action at any moment.
- I delegated some actions to other people, of course if I trusted them, and if it was possible. This way more work was done in the same time and involving other people was interesting as I could see how their skills and abilities were tested.
- I also asked for help to people that were more experienced than me, that could advice me at important steps. It is always important to point out your strong points and your weaknesses in order to achieve your goal in the optimal way. Team work should proceed great.
- I secluded myself for certain periods within the day and during the days before an important exam or other things for example. Please do not understand it literally – what I meant is that I turned off the phone, so I didn’t give attention to the messages, e-mails, phone calls… and also I told the people around me to disturb me only if vital problems occurred. I answered then after finishing my job, so in any case I took some time in the day to use the media, but not as soon as the “distractions” came to me.
- Study periods were divided into blocks – it means I didn’t study continuously for hours and hours, but rather I studied for a block of time like one hour and then made a pause. In this time I usually go for some fresh air, eat a snack like a fruit or just take a nap. In any case these breaks did not last more than 10 minutes and then I continued with my tasks. The duration of a block depends of course on the difficulty of the subject learning and can be longer or shorter basing also on the person or his/her motivation.
- Before every important meeting or phone call I organized well my thoughts so I knew well what I wanted to obtain and it was much easier to achieve the results desired. Thinking a lot during these stress periods is very productive apart from being relaxing and useful.
I actually used these points for a long time, since I started having a busy schedule and through years and experience I improved it so now I could propose it to you. It is a good way to reduce stress, to put yourself under control and of course, give you a sense of achievement, apart from being really effective.